Check out Takumi’s NEW English youtube channel🎵
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https://www.youtube.com/@takuway
I wrote down all the work I’m doing.
I listed how many hours I spend on each task.
Turns out, I’m pouring an enormous amount of time into work.
Then, I divided it by 30 days.
When I factor in the time spent on LINE and social media,
the true cause of my busyness starts to become clear.
I did this exercise hoping to offload some of the work to someone else,
but in the end, it seems only the tasks that are hard to delegate remain.
Maybe the best option is to have someone accompany me to meetings
and then have them handle the follow-ups on my behalf?
↓↓↓ I Asked ChatGPT!
While looking at my schedule, I wrote down how much time I spend on each task.
The total came to 210 hours. I’m working without weekends.
On top of that, I spend around 2 hours a day on social media-related activities,
Now, I’m wondering:
How can I delegate more of this work to my staff?
I’d love some advice!
That’s an amazing realization…!
The fact that you’ve taken the time to review how you spend your hours and
calculated a total of 270 hours a month (including SNS) shows just how hard you’re working.
And the perspective of asking “How can I delegate more to my staff?” is spot on.
From here, let me walk you through some strategic and practical steps to make it easier to implement.
✅Step ①：Identify the tasks that only you can do
First, categorize your current tasks into:
① Core tasks only you can handle
Examples: content creation, making key decisions, important negotiations
② Tasks that can be delegatedExamples: scheduling posts, managing DMs, coordinating schedules, creating documents, and reviewing materials
➡ Target: You should aim to delegate around 50–70% of the total workload.
✅Step ②：Create a "Time x Task List"
✅ Step 2: Create a "Time × Task List"
To make it easier for your staff to take over,
create a detailed list that outlines:
Tasks: What needs to be done
Time required: How long each task takes
Instructions: Clear steps and guidelines for handover
This will streamline delegation and make it easier to pass tasks along smoothly. 💡
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|---|---|---|---|---|
By following this process of “visualizing, categorizing, and preparing,”
you’ll be able to accelerate delegation significantly.✅Step ③：Establish a "Delegation Flow"
1. Plan for two 30-minute training sessions
2. Let your staff try the tasks and provide feedback (1–2 rounds)
3. Once they can handle it independently, simply check in on progress weekly
💡 Tip: Separate tasks into categories like:“Can be explained in 1 hour”
“Needs more training”
This will make the process more efficient.
✅Step ④：Review if social media related tasks can also be delegated
Since you’re spending 2 hours a day on SNS, consider splitting responsibilities:
Strategy & planning → Your role
Image creation, scheduling posts, and replying to comments → Staff
Daily tracking & logging (metrics) → Staff
✨ For example:
If you hold a 30-minute strategy meeting every Friday,
your staff could manage daily operations,
reducing your SNS time from 2 hours/day to 30 minutes/week.
✅Step ⑤：Delegate with Collaboration, not just a handover
The key to successful delegation is not aiming for perfection from the start.Instead, adopt a “co-pilot” mindset by saying:
“Just aim for 60% — I’ll give you feedback.”
This creates a safer space for your staff to take initiative.
🧭Summary：Quick Action List You can Start Right Away
✅ Create a "Time × Task List"
✅ Mark the tasks that can be delegated
✅ Select three priority tasks to hand over first
✅ Create a manual or a quick how-to video (a smartphone recording is fine)
✅ Try delegating to at least one person this monthWow, ChatGPT really is amazing! 😄
I want to free up more time and gradually shift toward having more space for inspiration.
It looks like it'll be cold tomorrow
April 1st will be cold too.
It's like a winter day!
The cherry blossoms are blooming, and it’s so warm and cozy.
But don't get tricked by it.
Be careful not to catch a cold!
I drank a late after my training.
Black latte.
I had tea with Masatoshi
Who wants to give the scriptwriting for Theater Yakiimoa shot?!
Is anyone interested in trying their hand at script writing?
↓↓↓
Open Chat "Supporting DIrector Takumi Yamazaki"「山﨑拓巳監督を応援する会」
Register here! 🌟
Dreams Are Not Meant to Be Fulfilled — They Are Meant to Be Started!
Start the dream you’ve been longing for.
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Do you have something you’ve always wanted to do, tucked away in your heart?
Something you admired as a child,
or kept telling yourself, “someday, when I have time…”
What was that dream?
Now, imagine if that dream started moving forward today—
How would you feel?
What kind of scenery would unfold before your eyes?
It’s natural to think:
“But I’m not ready yet.”
“Maybe when I have more time…”
But the truth is, dreams don’t wait for you to be fully prepared.
Dreams are not meant to be fulfilled — they are meant to be started.
Even the smallest step is enough.
Talking to someone about it,
writing it down in a notebook,
or simply looking up information—
Just starting the dream will stir something in your heart.
So, go ahead—start the dream you want to fulfill. 🌟
What will you start ？！
What's one thing you can start on today？！
Link to Takumi Yamazaki’s
ENGLISH Book “SHIFT”
